Who Completes This Task: Applicant, Grant Manager, Grants Management Coordinator

Timeframe: 1-6 weeks

Process

SPPS has a specific process for proceeding once a grant application has been accepted and funded. While this procedure can be followed without support, it is not advised.

Criteria

If any of the following are met:

• An Official Grant Award Notification (OGAN) has been received (Minnesota Department of Education)
• A Grant Award Notification (GAN) has been received (US Department of Education)
• Any other notification from a granting agency (email, letter, grant agreement)

Steps

1. Inform Grants Office the project or proposal has been funded
2. Submit award documents to the grants management coordinator (GMC), who will
   1. Add to the next board meeting for approval (if not already done)
   2. Get approval and signatures for any grant agreement
   3. Set up budget based on application budget and award documents
   4. Enter proposal and award into PeopleSoft Grants Management
   5. Notify grant manager and staff by email when all steps are complete
      • Copies of all approved and signed documents
      • Budget code and allocations per account
      • Notice of reporting dates
      • Contact information for other questions
3. Review grant application and award documents to review expectations and requirements
4. Send a thank you note to the funder
5. Meet with the grants management coordinator to review steps to start up the project
6. Establish a work plan based on the grant application
7. Attend trainings as needed
8. Attend funder meetings as required
9. Submit requisitions to Human Relations to hire staff, if needed
10. Submit requisitions to purchasing for consultants, if needed
11. Create/convene any advisory committees

Documentation Required

• Award documents
• Original application