Who Completes This Task: Any Staff Authorized by a Budget Administrator

Process

Vouchers are used to pay for goods or services that aren’t purchased through a P-Card or the purchase requisition process. Vouchers are found in the finance section of PeopleSoft.

Criteria

• Fees for services that total less than $3,500 for schools/$5,000 for departments
• Contractual professional growth expenses that total less than $1,000
• Interpreter services through a company, not individuals, regardless of cost
• Child care services through a company, not individuals, regardless of cost
• Cell phone and pager monthly service costs
• Catering services outside the Food Service department, that total less than $3,500 for schools/$5,000 for departments, see Food Purchase Regulations for complete information
• Payment is due to a contractor

Steps

1. Log in to the Finance side of PeopleSoft
2. Navigation Finance: Accounts Payable > Vouchers > Add/Update > Regular Entry
3. When the materials arrive, inspect and determine that they are in good order
4. If materials are not satisfactory, and the school/department wants to return them, contact the vendor and request permission
   1. Many vendors use a different address for returns
   2. When returning items, inform Accounts Payable and the Purchasing Office