• Bullets are informational

       _____ Blanks are tasks to be completed

• Completed by buyer or contract coordinator
• Once issued, and contract is fully executed in eRFP, contractor may begin service

Grant manager or contract manager communicates with the contractor or vendor

_____ Ensure compliance with contract terms

_____ Review the Insurance section of the contract; request certificate of liability if needed

_____ Provide weekly or monthly reports, per terms

_____ Acquire complete invoice

_____ Verify charges meet contract stipulations

_____ Voucher or purchase requisition

_____ Review initial, current, and desired end result

_____ Feedback

_____ Accept correctly provided goods

_____ Accept services meeting expectations

Problems with vendors or contractors

_____ Similar process for problems with employees

• Verbal notice
• Written notice
• Corrective action plan
• Improvement in 30 days or termination process

_____ Contact the Purchasing Office for guidance

Problems with goods or services

_____ Reject incorrect, damaged goods

_____ Reject services failing to meet expectations

Changes to the cost, work (scope) or time require a change order, amendment or extension captured in eRFP.

• See contract or grant award notice for specifics

_____ Return to step 2,of Contract Preparation as an amendment or change order

_____ Settle all pending issues

_____ Reconcile terms and conditions with actual end result

_____ Return of SPPS equipment and materials

_____ Final payment

_____ Close purchase order - Purchasing needs to close only if there are remaining funds that will not be spent

See Monitoring Contracts and Contract Administration Best Practices for full details.