Who Completes This Task: Clerk or Building Inventory Manager

Process

All items classified as equipment are subject to SPPS property control procedures. Purchase of such items may not be conducted through a P-Card or voucher, as this bypasses Property Control.

Criteria

Equipment is defined as meeting all the following conditions:

• Physical items made of durable material
• Acquisition cost of $5,000 or more per unit or system
• Minimum useful life of four years or more
• Retains its original shape and appearance with use
• Does not lose its identity through incorporation into a different or more complex unit

Steps

1. Use the Purchase Requisition for Supplies and Equipment procedure
   1. Use account code 6530 for equipment valued at $5,000 or greater
   2. Use account code 6555 for technology equipment valued at $5,000 or greater
   3. See the Purchase Account Code Quick Guide for other codes
2. Be sure to follow inventory tagging
3. Item may now be put into use