Project Intake 

 June – *January 15 

• Gathers project intake requirements 
• Obtains department leader support, approval, and sponsorship 
• Engages and completes Purchasing Department Request For Information/Proposal (RFP) process (if required) 
• Project Requestor send completed intake form to EITG@spps.org 

Note: *January 15th deadline for next year's budget; however, proposals accepted all year. 

Ongoing
(January – December) 

• Acknowledgement sent to Project Requestor their request received includes with overview of the EITG process 
• Record Project Intake Form 
• Intake form confidentially shared with Change Advisory Committee for review 
• Project intake Q &A scheduled with Requestor, Change Advisory Committee, and If required, technical resource(s) 

Bi-weekly/as needed 

• Q & A session with Project Requestor 
• Evaluation performed 

• Existing solution(s) and/or process 
• Requirements clearly defined 
• District Strategic Alignment 
• District impact 
• District value 
• Technical standards 
• Service ownership and responsibilities identified 

Note:  Assessment, scoring, and status assignment performed next committee meeting if evaluation complete. 

• Obtains high-level ETCs (Estimated Time to Complete) effort hours from Technology Services within 1-2 weeks 
• Project Proposal(s) 40 hours or less sent through Service Desk request system (Project Requestor and Leader informed) 

• Project Proposal(s) scoring 
• Project Proposal(s) assigned status of Declined, Future Consideration, or SELT (Senior Executive Leadership Team) Consideration 

• Update Project Proposal Record with Change Advisory Committee evaluation results 
• Schedules Enterprise Governance Committee presentation(s) 
• Sends presentation guidelines and schedule to Project Requestor and Department Leader 

March 

• Project Presentations 
• Final review/evaluation of projects   
• Projects authorized or declined   
• Project Prioritization  
• Project Planning  

July 

• Project Kickoffs